Program Committee - Club Administration

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Club Administration

Committee Description  

The weekly meeting held for Rotary members each Wednesday offers fellowship, buffet lunch and an interesting speaker. The Program Committee recruits speakers for the meeting, assures a bio and photo is available for each speaker and is posted in advance in the Weekly Bulletin and on the club website (https://www.RotaryClubofMissoula.org), and that the club president is aware of the next week's speaker to announce at the current week's meeting. This committee works hand in hand with other Club Service committees that schedules weekly music, greeters, inspirational messages, and Pledge of Allegiance leaders to be presented, as well as the Sergeant-at-Arms who sets up and takes down the room decor, and collects the donatedHappy Bucks. 

Our Goal  

Rotary club leadership wants to provide a weekly luncheon and program that attracts, retains and serves our members. A good product means happy members.

General Standards 

  • The club president runs each weekly meeting; if absent, any past president may be asked to run the meeting.
  • Keep meetings and speakers on time and on track.
  • Fun and levity
  • Welcoming
  • Good speakers/programs
  • Good food
  • Pledge of Allegiance
  • Music
  • Introduction of guests and visiting Rotarians
  • Inspirational Message
  • Club news/business/member recognition: keep short and sweet
  • Happy Bucks donations collected
  • Speaker Introduction by speaker host
  • Speaker
  • Banner exchange, if needed
  • Four Way Test recited
  • Watch or clock to keep things on schedule
  • Metric Reports:
    • Membership growth
    • Sustaining Members
    • Attendance
       

Speaker Guidelines

 On behalf of the Rotary Club of Missoula, we deeply appreciate our speakers' willingness to take the time to share their talents and expertise with our members. The Rotary Club of Missoula is an organization of business, educational, medical, legal, and nonprofit professionals and executives committed to demonstrating professional and ethical values, humanitarian service, and the motto of “Service above Self.” For more information about our club, visit www.RotaryClubofMissoula.org or to learn more about Rotary International, visit www.rotary.org. 

Please refer to the following guidelines to assist you with your presentation:

  • The Rotary Club of Missoula meets every Wednesday from 11:30 am to 1:00 PM in the main dining room of the Missoula Country Club, 3850 Old US Highway 93 S., Missoula, MT 59804. The program portion of the meeting typically begins at 12:30 pm, allowing 25 minutes (maximum) for the program presentation. The meeting ends promptly at 1:00 pm. Please allow time at the end of your presentation for questions and answers.
  • Pamphlets or brochures related to your program may be distributed on tables prior to the meeting. Please arrange to have any extra brochures picked up following the meeting.
  • Please refrain from the following:
    • Marketing or sales
    • Direct solicitation for a charity, cause or project
    • An application for funding is available at www.RotaryClubofMissoula.org.
    • Political propaganda
  • Rotary Club of Missoula members number about 50 professional men and women, with approximately 30-35 in attendance at weekly meetings.
  • Your primary contact for any questions or needs will be the Rotary member who has invited you to speak.
    • Please advise your contact about any audio-visual needs you may have. The club provides a microphone, laptop, Internet connection, projection, and podium. You may use your own laptop as long as you bring proper connection cords. Otherwise, bring a flash drive with your presentation. Our ZAVIT Team member will download it to the laptop.
    • Please arrive early on the day of your presentation to give the team member time to download and test everything for you.
    • Our meetings are simulcast on Zoom for members who are unable to attend in person.
    • Please provide a photo (jpeg format) and brief bio to your Rotary host at least 2-3 weeks in advance of your presentation so it may be included in our club newsletter, on our website and for your proper introduction at our meeting.
    • We invite you to be our guest for lunch. Please sit at the front table with your Rotary host and the club president.
    • We ask that you dress properly within the country club's guidelines. Business casual is perfectly fine.

Questions? Please contact the Rotary member who requested that you speak to our club, or our Program Chair. Again, thank you for sharing with the Rotary Club of Missoula.